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Email outreach

Page history last edited by beka@... 11 years, 5 months ago

 

SAMPLE EMAILS BELOW

Email #1) To voters: announcing Twitter Vote Report and how they can submit reports on election day.  (To be sent by individuals and organizations to voters).

Email #2) To potential participants: organizations that don't know about TVR yet, inviting them to participate and spread the word.

Email #3) To participating organizations:  informing them of ways they can support the project and get the word out. 

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1) TO VOTERS: announcing Twitter Vote Report and how they can submit reports on election day.  (To be sent by individuals and organizations to voters).

 

Friends,

 

On November 4th 2008, millions of Americans will go to over 200,000 distinct voting locations and using different systems and machinery to vote.  Some voters will have a terrific experiences, and others will experience the same problems we have been hearing about for years - long lines, broken machines, inaccurate voting rolls, and others will experience problems that we haven't heard about before. That's why a new citizen-driven election monitoring system called Twitter Vote Report (www.twittervotereport.com) was just launched. Using either Twitter.com, iPhone, direct SMS, or our telephone hotlines, voters will have a new way to share their experiences with one another and ensure that the media and watchdog groups are aware of any problems. 

 

And YOU can help!  Be a citizen journalist!  Submit a report about conditions at your polling place. 

 

Four ways to submit reports to Vote Report:

  • Twitter: include #votereport and other tags to describe the scene on the ground
  • SMS: Send text messages to 66937 (MOZES) starting with the keyword #votereport plus other hash tags 
  • iPhone: We have a Twitter Vote Report iPhone app in the App store!   
  • Phone: Call our automated system at 567-258-VOTE (8683) to report about conditions, using any touch-tone phone

 

And if you would like to talk to a human to report bad conditions you've observed, please call our partner 1-866-OUR-VOTE.

 

As news outlets and blogs will report on Election Day stories, www.twittervotereport.com is an invaluable resource for thousands of voters to get immediate help. From questions like "where do I vote" or "how do I make sure that my rights are being upheld," Twitter Voter Report augments these efforts by providing a new way for voters to send text messages (aka tweets) via cellphones or computers which will  be aggregated and mapped so that everyone can see the Nation's voting problems in real-time. 

 

Imagine a nationwide web map with pins identifying every zip code where Americans are waiting over 30 minutes to vote or indicating those election districts where the voting machines are not working. Collectively we will inform each other when the lines are too long and ensure that media and watchdog groups know where problems exist.

 

For more information, go to www.twittervotereport.com.  The complete list of tags or keywords that you can include in your reports is listed there.   And please help to spread the word -- send this to everyone you know!

 


 

 

2) TO POTENTIAL PARTICIPANTS:  organizations that don't know about TVR yet, inviting them to participate and spread the word.

 

(Ideally personalize the intro, but could use this for a group email too)

 

Hi,

 

I’m writing friends that I know who work at organizations that are doing GOTV and election related work (or who have great networks to get the word out to voters).  There’s a new citizen-driven election monitoring system called Twitter Vote Report that was just launched today, in partnership with the Election Protection Coalition, Rock the Vote, Credo Mobile, Common Cause, NPR, PBS, Current TV, TwitterVision, YouTube and a host of other groups.

 

This is a groundbreaking effort: a real-time election monitoring platform where voters can use either Twitter.com, iPhone, text messaging (direct SMS), or our telephone hotlines to submit reports,  Voters have a new way to share their experiences with one another and ensure that the media and watchdog groups are aware of any problems.

 

As news outlets and blogs report on Election Day stories, www.twittervoterreport.com will be an invaluable resource for thousands of voters to get immediate help. From questions like "where do I vote" or "how do I make sure that my rights are being upheld," Twitter Voter Report augments these efforts by aggregating and mapping reports in a variety of visual formats (map, graphs, etc.) so that everyone can see the Nation's voting problems in real-time. 

 

We need your help to make this happen. 

 

There are several ways you and/or your organization can participate and help spread the word, please see below.  

 

Thanks!

 

PS: This has been an all-volunteer effort, some mad talented folks across the country kicked into gear over the past week and a half to pull it all together!

 

1. Email your people about Twitter Vote Report.  You can find sample email language here, and the press release here.  The most important information to get out is how people can submit reports when they vote:

 

 Four Ways to Use VoteReport

    * Twitter: include #votereport and other tags listed at www.twittervotereport.com to describe the scene on the ground.

    * SMS: Send text messages to 66937 (MOZES) starting with the keyword #votereport.  You can use the suggested keywords listed at www.twittervotereport.com to make your report more descriptive and easier to map.

    * iPhone: We have an iPhone Application in the App Store that you can download

    * Phone: Call our automated system at 567-258-VOTE (8683) to report about conditions, using any touch-tone phone

 

And if you would like to talk to a human to report bad conditions you've observed, please call our partner 1-866-OUR-VOTE.

 

2. Put a Twitter Vote Report badge or banner graphic on your home page.

 

3. Organize a conference call with your folks to introduce Twitter Vote Report (one of us would be happy to join the call!)

 

4.  Send out your own press release (again, feel free to grab from language from our press release) announcing your participation in Twitter Vote Report – trust me, you’ll seem so cool to reporters!

 

Thanks again, I look forward to hearing from you.

 

Best,

   


  

3) TO PARTICIPATING ORGANIZATIONS: informing them of ways they can support the project and get the word out.

 

Here is a sample email to send to participating organizations, feel free to edit appropriately for your groups:

 

 

Hi, _______, we're delighted that you will be participating in the exciting Twitter Vote Report effort.  You can see more about our efforts at www.twittervotereport.com.

 

We need your help to get the word out about using Twitter Vote Report before and on Election Day.  By reporting in voters will be able to share information with other voters that can be useful to their voting experience as well as contribute to a larger "mapping" of how Election Day is going for voters across the country.  This project cannot succeed with out your help in spreading this information as widely as possible, and we thank you in advance for your time and support!

 

It would be enormously helpful if you could:

 

  • Email your constituents about Twitter Vote Report.  Here is some language that may be helpful in explaining it, I've also attached a news release that you should feel free to liberally copy.

 

"There will be many ways to help out on Election Day.  One, in particular, is using your cell phone to report how your voting went.  This will help to identify any problems and will also contribute to an online map of how lots of people are experiencing Election Day.

 

Here's how you can submit a report about conditions at your polling site:

    * Twitter: include #votereport and other tags listed at www.twittervotereport.com to describe the scene on the ground.  If you use the Twitter tags listed on the site, your report iwll be easier to map online.

    * SMS: Send text messages to 66937 (MOZES) starting with the keyword #votereport.  You can also use the other keywords listed at www.twittervotereport.com.

    * iPhone: We expect to have an iPhone Application in the App Store in the next few days.

    * Phone: Call our automated system at 567-258-VOTE to report about conditions, using any touch-tone phone.

And if you would like to talk to a human to report bad conditions you've observed, please call our partner 1-866-OUR-VOTE.

 

Please participate -- we need lots and lots of voices heard on Election Day!

 

  • Put a Twitter Vote Report badge or banner graphic on your home page
  • Organize a conference call with your folks to introduce Twitter Vote Report (one of us would be happy to join the call!) 
  • Send out your own press release (again, feel free to cut and paste from this press release) announcing your participation in Twitter Vote Report – trust me, you'll seem so cool to reporters!

 


 

 

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OLD EMAIL OUTREACH CONTENT, NO LONGER RELEVANT BUT LEFT HERE FOR ARCHIVE:

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Here are two sample emails that could be forwarded to listservs, friends, contacts, etc. You'll probably want to customize the intro depending on where you're sending it. 

 

FIRST EMAIL:

 

(Goal of this email is to gain national attention in roots of this project and to spur jam sessions. targeted community - technophiles & geek activists.)

 

This Friday, November 24th, a network of jam sessions will start to lay the programming foundation and logistical support needed for a groundbreaking Web 2.0 election monitoring system. Headquartered at Williamsburg Coworking @ The Change You Want to See, programmers, designers, and activists will work from 11 am till 6pm. There are three ways you can participate - 1. join us in Brooklyn, 2. host your own coding jam session, 3. join us in IRC freenode channel #VoteReport. (html links to be added.)

 

On November 4th 2008, millions of Americans will go to over 200,000 distinct voting locations and using different systems and machinery to vote. Some voters will have a terrific experiences, and others will experience the same problems we have been hearing about for years - long lines, broken machines, inaccurate voting rolls, and others will experience problems that we haven't heard about before. This year, thousands of voters will pull out their cellphones and Tweet their problems to Twitter.com for a decentralized network of internet volunteers, media monitors, and legal observers to ensure America's democracy is protected. Spurred by a TechPresident.com blog post by Allison Fine and Nancy Scola, a coalition of artists, programmers, and activists have rallied under the Twitter Vote Report banner at < http://VoteReport.US >.

 

Building off of tried and true Open-Source methods of community organizing, the group has established an a wiki and email list to coordinate the project's scope. (More information can be found at http://VoteReport.US) This Friday, 24th November a network of jam sessions will start to lay the programming foundation and logistical support needed for this groundbreaking Web 2.0 election monitoring system. For more information on how to join us, visit < http://wiki.votereport.us/Votereport%20Jam%20Session >.

 

Links

VoterReport Wiki – http://wiki.votereport.us

Jam Session info – http://wiki.votereport.us/Votereport%20Jam%20Session

  

Partners 

 


 

SECOND EMAIL:

 

 

(Please forward widely)

 

Hi friends,

 

Join web developers, designers, and activists this Friday, October 24th for a nationwide day-long Jam Session to build out a groundbreaking new project called Twitter Vote Report. Inspired by a blog post by techPresident writers Allison Fine and Nancy Scola, volunteers across the country are moving quickly to build a decentralized election monitoring system that will allow voters to use text messages to report incidents of voter suppression, long lines, broken machines, and other disruptions on election day. The Twitter Vote Report site will aggregate the reporting data, represent it in real-time on a dynamic web map, and notify voters, election monitoring groups, and the media, facilitating rapid response by poll workers and activists.

 

We're partnering with the Election Protection Coalition, Rock the Vote, League of Young Voters, NPR, and a host of other groups to make this happen. You can help!  Here's how: 1. Host or attend a jam session on Friday - be sure to list it on the VoteReport wiki, or 2. Join us from the comfort of your home via IRC freenode channel #VoteReport, or 3. If you're in NY, stop by The Change You Want To See Gallery from 11am to 6pm on Friday to work with the lead development team.

 

More info below!

 

Vote Report Project Uses Twitter to Monitor US Elections

 

Programmers, Designers, and Activists Team Up at Nationwide Parties Friday to Build System for Real-Time Reporting of Voter Suppression Incidents

 

WHAT: Volunteer programmers, designers and activists across the country will coordinate in online chat rooms and at real-world coding parties on Friday to build Twitter Vote Report, a groundbreaking web election monitoring system to fight voter suppression and disruption efforts. Anyone with a Twitter.com account will be able to use their cell phones or computers to send a message notifying voters, election monitors, and the media of problems around the country. A web map will display incidents in real-time. There are three ways to participate on Friday: 1. Join us at the coding jam session headquarters at The Change You Want To See Gallery in Brooklyn, NY, 2. Host your own coding jam session, 3. Join us in IRC freenode channel #VoteReport.

 

WHEN: Friday, October 24th, 11am – 6pm EST.

 

WHERE: Headquartered at “Brooklyn Coworking” in The Change You Want To See Gallery, 84 Havemeyer St, Brooklyn NY 11211. Additional locations across the country listed here: http://wiki.votereport.us/Votereport%20Jam%20Session

 

BACKGROUND INFO: On election day millions of Americans will go to over 200,000 distinct voting locations and using different systems and machinery to vote. Some voters will have a terrific experiences, and others will experience the same problems we have been hearing about for years - long lines, broken machines, inaccurate voting rolls, and some that we haven't heard about before. Using Twitter.com and 1-866-Our-Vote Hotline, voters will have a new way to share these experiences with one another and ensure that the media and watchdog groups are aware of any problems.

 

From questions like "where do I vote" or "how do I make sure that my rights are being upheld," Twitter Voter Report augments these efforts by providing a new way for voters to send text messages (aka tweets) via cellphones or computers which will be aggregated and mapped so that everyone can see the Nation's voting problems in real-time.

 

A Nationwide web map will display pins identifying every zip code where Americans are waiting over 30 minutes to vote or indicating those election districts where the voting machines are not working. Collectively we will inform each other when the lines are too long and ensure that media and watchdog groups know when and where problems exist.

 

For more information:

Twitter Vote Report Wiki – http://wiki.votereport.us

Friday Jam Session info – http://wiki.votereport.us/Votereport%20Jam%20Session

 

Partners:

 

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